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Plan My Gap Year

Management and Finance NGO Supporter

NGO Support Business Development

This is your opportunity to bring a new energy and perspective to help NGOs continue to make a difference in the Vietnamese society.

In recent years, there has been a drive to promote grassroots civil development and reform in urban and rural areas across Vietnam. The number of local NGOs has risen significantly as the movement has gained strength. These NGOs address various issues such as supporting underprivileged communities, environmental conservation and children’s rights. However due to a lack of funding and trained staff these NGOs potential for advancement has been limited.
 
Volunteers are needed to bring a new energy and perspective to help NGOs continue to make a difference to Vietnamese society. Your role will be dependent on the needs of the organisation and your experience. The opportunities are office-based and offer a great opportunity for university students and graduates to develop invaluable work experience. PMGY’s NGO Volunteer programme is a great way to gain insight and make an impact on social development on a more strategic level.
 
PMGY’s Vietnam NGO programme is a fantastic way to get involved in development work within a more holistic environment. University students and graduates will find these placements an exciting way to gain work experience and learn about core economic, educational, environmental and social issues in the developing world. Working alongside professionals within these various fields is an amazing opportunity to develop your skill set, gain experience and learn about the world.
 
ESSENTIAL PROGRAMME INFORMATION
For the majority of our programmes you can apply at any time. However, we advise that you apply as soon as possible to ensure we have availability on the programme – particularly if you’re looking to travel between June and August, as spaces can fill up very quickly during this period.
 
It is best that you apply sooner rather than later as some of our programmes only have a limited capacity and spaces get filled very quickly. 

All volunteers will receive a PMGY Volunteer Handbook once they have paid their deposit and confirmed their place on the programme. We will send you an email entitled ‘Welcome to PMGY’ which will include a link where you can download the Volunteer Handbook. Please note that we DO NOT send a hardcopy of the PMGY Volunteer Handbook.

This Handbook contains literally everything you need to know – from what to pack, to how to obtain a visa, to local language guides. It is really important that you read through the Volunteer Handbook carefully once you’ve downloaded it. If you require any further information not covered in the Volunteer Handbook then our team are always on-hand to assist you. 

TRAVEL TIPS
You should arrive into Noi Bai International Airport in Hanoi (airport code HAN) on the selected Wednesday start date. You will be met at the airport by one of our local staff or an appointed driver who will be holding a named sign. They will take you to your accommodation where you will spend the rest of your day at leisure.
 
The programme ends on the Wednesday of your final week and you should depart the accommodation on this day.

Can I use this program as part of a university or college placement? 

It is certainly possible to use one of PMGY’s programmes as part of your university or college placement. Project staff can sign off any paperwork required by your course tutors. PMGY regularly receives medical, childcare, psychology and nursing placement students at our projects around the world and we have ties with some of the leading universities.

If you’re a course tutor and would like further information about how one of PMGY’s programmes could meet the placement requirements for your degree course then please contact us directly.


Is it safe to travel to PMGY desitnations?

Although our volunteers work in the developing world, we always ensure our host locations are safe. Each programme has been extensively researched and has passed our strict vetting process. Our UK team undergo an extensive routine when establishing our in-country infrastructures and we continue to monitor our safety procedures on a regular basis. Furthermore, we monitor the stability of our volunteer destinations on a daily basis. Through our constant contact with consulates and embassies and our reports from our overseas teams, we are able to ensure that our volunteers are never placed in unstable regions.
 
The PMGY team have visited and participated in every programme we offer and verified them based on our own independent criteria. We carefully inspect every little detail of our set-up. From inspecting the living conditions, checking out the neighbourhoods you’ll be staying in, to tasting the food you’ll be eating – each and every programme we establish has gone through a lengthy and rigorous vetting process. Risk assessments have been written for all areas in which PMGY operate and our experienced local coordinators are always on-hand to manage any emergencies that may occur. Our UK team are always on the road reviewing our risk management procedures in the field and monitoring local conditions.
 
In emergency situations we have the necessary protocols and equipment in place and we are able to evacuate our volunteers from potential dangers. Our local coordinators are trained to deal with emergency circumstances.
 
When you join PMGY we will send you a Volunteer Handbook. This document addresses a range of issues such as health, safety, visa issues etc. Furthermore, our UK team are only ever a phone call away should you wish to discuss any aspect of your upcoming programme. When you arrive in-country, you’ll be given a comprehensive safety briefing during your orientation course by our local coordinators. We will go through everything from emergency procedures, how to use local transport and cultural differences. You’ll also be given the opportunity to purchase a local SIM card, something we strongly suggest, so you’re contactable at all times. We will provide you with a full list of the important contact numbers that you’ll need to know.
 
All our local teams are experienced development professionals who have years of experience in hosting international volunteers. They are our representatives on the ground and will assist you 24/7 throughout your stay. Whether you need to call home, travel at the weekend or require urgent assistance – they are there to support you.
 
While we cannot guarantee your volunteer experience to be 100% trouble free we have taken all the necessary precautions to make sure each programme is as safe as possible.

Suitable for

Singles
Couples
Groups

Typical day

Your role is dependent on you as a person and you experience/skill set. Each volunteer is different and brings a unique set of skills to the placement. Volunteers work closely with the staff to help strengthen the operations of the organisation You will find the NGOs open to ideas and willing to create a role to suit your interests. Here is an idea of what you could be doing:

Finance – Volunteers with accounting and finance backgrounds can assist with bookkeeping and developing cash management systems.
 
Fundraising – International volunteers have the communication skills to create and edit fundraising proposals and foster national and international alliances. Fundraising is the key to the future of the NGOs. Whether it’s compiling a list of prospective donors and creating concept notes. In the past PMGY volunteers have been involved in creating fundraising proposals that have brought in five figure dollar donations!
 
Report Editing – The NGOs have to provide regular reports to their sponsors, partner NGOs and various committees, which need to be produced in Vietnamese and English. Volunteers can help editing the reports produced in English.
 
Research – University students/graduates have the analytical and research skills to design and support research drives and fieldwork.

Program Requirements

In order to join the program you need to be at least 17 years old on the program start date.
Language Skills
You need to speak English (intermediate level)
Criminal Background Check
required
Education Requirements
Depending on the field you want to work in. at University level
Nationality Restrictions
No restrictions. Helping hands from all over the world are welcome.
Other Skills
If you are under 18 please ensure you have the consent of your guardian before you join this programme.

You should also be physically fit, as volunteering overseas can be quite strenuous. If you have any medical/mental health conditions that may affect your participation overseas then these must be declared to us during your online application.
Time Commitment
Your helping hand will be required on Monday, Tuesday, Wednesday, Thursday and Friday

Any questions? Just ask. We at Plan My Gap Year are happy to help you.

Contact Project Coordinator

Free-time activities

PMGY volunteers are based in a quiet, friendly neighbourhood approximately 45 minutes from the Old Quarter of Hanoi. There is everything you need within walking distance of the Volunteer House: ATMs, supermarkets, laundrettes, chemists, as well as some great cafes and local bars.
 
High-octane Hanoi is a feast for the senses. The first thing that hits you is the sound of swarms of buzzing motorbikes followed swiftly by the amazing wafts and tastes of incredible street food found throughout the city. Full of distinctive character as well as a confident buzz, Hanoi is now considered a pretty cool city.
 
For many, simply being in Hanoi and soaking up the atmosphere is entertainment in itself but there are many fascinating places for you to visit whilst you’re not volunteering both in the city and further afield.

HO CHI MINH MAUSOLEUM COMPLEX
The Ho Chi Minh Mausoleum Complex is an important place of pilgrimage for many Vietnamese. A traffic-free area of botanical gardens , monuments, memorials and pagodas, it’s usually crowded with groups of Vietnamese who come from far and wide to pay their respects to ‘Uncle Ho’. Within the complex are Ho Chi Minh’s Mausoleum, Ho Chi Minh’s Stilt House and the Presidential Palace, Ho Chi Minh Museum and the One Pillar Pagoda.
 
You will realise very early on that HCM still holds a very special place in the hearts of the Vietnamese people. Crowds queue for hours in order to pay their respects to the iconic leader. The seriousness of the guards and the reverence paid to HCM by the Vietnamese people is an eye opening experience.

THE OLD QUARTER
Take a step back in time into the Old Quarter of Hanoi. It will feel like a different world in comparison to the rest of the city where change takes place daily.
 
It is a warren of old style narrow, meandering streets full of antique brick houses where merchants and artisans would have gathered to sell their wares. Set around Hoan Kiem Lake, a visit here will give you the chance to explore how the locals lived a hundred years ago.

SAPA
Sapa is orientated to make the most of the spectacular views emerging on clear days; overlooking a plunging valley, with mountains towering above on all sides. Views of this epic scenery are often subdued by thick mist rolling across the peaks, but even when it’s cloudy, local hill-tribe people fill the town with colour.

HALONG BAY
Towering limestone pillars and tiny islets topped by forest rise from the emerald waters of the Gulf of Tonkin. Halong translates as ‘where the dragon descends into the sea’ and legend tells that this mystical seascape was created when a great mountain dragon charged towards the coast, its flailing tail gouging out valleys and crevasses. As the creature plunged into the sea, the area filled with water leaving only the pinnacles visible. The geological explanation may be a bit more boring but doesn’t make this seascape any less poetic.

Swimming
Concert/Music
Climbing
Hiking
Museum/Opera
Sports
Riding
Yoga/Meditation
Contact & Reservation
$234
/week
$234
/week
2 - 24
weeks
2 - 24
weeks
17+
age
17+
age
Airport Pickup
Housing
Food
Internet
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

Included Services

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Services by Plan My Gap Year
Your programme fee includes
  • accommodation, 
  • all meals (breakfast, lunch & dinner), 
  • airport pickup (24 hours), 
  • in-country orientation, 
  • private transport to projects, 
  • 24 hour in-country support.

Your registration fee includes; 
  • 24 hour UK based support, 
  • comprehensive volunteer handbook, 
  • live pre-departure webinars, 
  • regular programme inspection.
Airport Pickup at Noi Bai International Airport
You should arrive into Noi Bai International Airport in Hanoi (airport code HAN) on the selected Wednesday start date. You will be met at the airport by one of our local staff or an appointed driver who will be holding a named sign. They will take you to your accommodation where you will spend the rest of your day at leisure.

Accommodation
During your time with PMGY in Vietnam you will live at our Volunteer House located within a quiet and friendly neighbourhood approximately a 45-minute bus journey from the Old Quarter of Hanoi. There is everything you need within walking distance of the Volunteer House: ATMs, supermarkets, laundrettes, chemists etc. There are also some great cafes and local bars. You’ll be living with other PMGY volunteers from around the world, so you’ll make plenty of friends along the way.
 
The accommodation is basic but comfortable with free Wi-Fi. Each room has bunk beds with up to 6 people per room in single-sex, air-conditioned rooms. The bathrooms are shared and each has a western style toilet and hot shower. The house has a communal kitchen with a fridge, oven and washing machine (available free of charge). Free drinking water is available 24/7. There is also a lounge where you can hang out. Wi-Fi is also available in certain parts of the house including the communal area and there is a communal computer you can use. Each volunteer is also provided with a locker to store away valuable items and there are wardrobes to hang your clothes.
 
The Volunteer House is gated and padlocked with an appropriate lock combination to ensure volunteers safety. We also have a member of staff (usually a nanny) present in the house 24 hours a day. Please note if you arrive late in the evening at our Volunteer House then it is likely our local team will not be present and you will meet them the following day. Our local team have an office on the ground floor of the house, which makes for a great atmosphere and ensures volunteers are well supported throughout their stay.
 
During our busiest months (June to September) you may be placed at alternative accommodation. This could be a nearby guesthouse or one of our summer Volunteer Houses.
Dorm Room
Food & Beverages
You will be provided with three meals a day, which will be traditional Vietnamese dishes – this means a lot of rice! All food will be nutritious and freshly cooked.
 
For breakfast you can expect cereal, toast and tea/coffee. Some projects will provide you with lunch, for those that don’t, you will eat at the Volunteer House. Lunch in the house is usually always a Vietnamese dish, which will include soup, rice, vegetables and sometimes meat or fish. For projects a little further afield, you can eat lunch at a local restaurant and then be reimbursed for the value of your lunch up to 40,000 VND.
 
Dinner is served at the Volunteer House. We have cooks at the house who will freshly prepare your meals. You can expect a variety of dishes, so there will be always something to suit even the fussiest eaters! A typical meal will have pork, fish, beef or chicken and tofu or egg and at least 2 different kinds of vegetable dishes, along with rice and soup. Western meals will be served on an ad-hoc basis and our volunteers always appreciate this.
 
If you fancy eating out there are plenty of cafes and local amenities in the surrounding area or you can take a bus or taxi into the main tourist area, the Old Quarter, in the city of Hanoi.

* Please inform us in your application if you have any dietary requirements. Furthermore, meals on the Sunday arrival date are NOT included, so please budget between £5 to £10 for this.
Internet Access
Limited access at the project site
What's NOT included?
Visa, flights, travel insurance or vaccinations are NOT included in the program fees.

No worries, Volunteer World supports you in raising funds, checking your visa regulations and travel insurance. We also assist you in finding the cheapest flights for your journey.
Costs (Prices in USD)
2 weeks (min. stay)
$684.00
3 weeks
$791.00
4 weeks
$898.00
5 weeks
$1,005.00
7 weeks
$1,219.00
9 weeks
$1,433.00
24 weeks (max. stay)
$3,039.00
Average fees
$234.00/week

You can volunteer at the project site in Hanoi/Viet Nam between 2 weeks and 24 weeks. Please note that the above shown program fees are estimated and subject to exchange rate fluctuations. Plan My Gap Year will let you know about the final price during your application process.
Deposit (15%)
The deposit is simply to reserve your volunteer placement. Payments are handled by PayPal, our trusted global payment provider. If you don't have a PayPal account, you can also pay using a credit card.
Final Payment (85%)
Your final payment will be agreed with Plan My Gap Year during the application process. Common solutions are either via bank transfer or a cash payment at the project site.

Get ready to volunteer in Viet Nam

Check out first

Visa Regulations
Depending on your nationality, you have to arrange your visa for Viet Nam. Please check the visa regulations for Viet Nam.
Travel Seasons
Find out the best time to volunteer in Viet Nam and receive information on weather and climatic conditions.
Living Costs
Living costs vary with each destination. We give an overview of what you should plan as an estimated budget to volunteer in Viet Nam.
Budgeting
Generally, volunteering abroad involves certain costs. In case you need financial support, we will assist you to fundraise your volunteer program in Viet Nam.

What's next?

Airport
The nearest airport is Noi Bai International Airport (HAN) in Hanoi. We assist you to find cheap flights to Viet Nam.
Travel Insurance
Going abroad is an adventure and it is always best to be prepared. Sudden illness or injury, cancellation or theft - a travel insurance for Viet Nam provides security and is a plus to have.
Vaccine Checker
If you are intending to volunteer in Viet Nam you should seek medical advice before starting your social journey. Check your required vaccinations for Viet Nam.
Free-time
What can you do in leisure-time in Viet Nam while you are not working at your volunteer opportunity?
Hoàn Kiếm, Hanoi, Viet Nam zoom="6"

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